Student Organization Catering Fund Requests

The Student Organization Catering Fund 

The Student Organization Catering Fund, presented jointly by UChicago Dining and ORCSA, offers the opportunity for recognized student organizations  to request catering for special events.  This catering fund is a line of credit established with Aramark, UChicago Dining’s on-campus food service provider.

Student Organization Catering Guidelines:

  • All requests must be received by UChicago Dining via email (cateringfund@uchicago.edu) by Tuesday at 11:59pm no less than 14 days before your event.  Your submissions will be reviewed every Wednesday evening and a response will be emailed to the contact provided no later than 4 business days after that. 

All applications should include:

1.   A brief description of your event 

2.  A description of how having free catering at your event will allow you to expand the reach of your event (additional speakers, enhanced marketing, etc.).  

3.  The Catering Fund form attached as a pdf. 

Student Organization Catering Fund Form

  • These three items (the description of the event and the extension of your programming reach as well as the form) will serve as the materials upon which the decisions are made.
  • The Catering Fund reserves the right to award only part of the request. 
  • The Catering Fund will only fund events that are on campus.
  • All catering for this fund is pick-up only. Reliable transportation will need to be provided by the organization. Catering will be picked up by informing the cashier at the Maroon Market in Bartlett Hall.
  • Orders for Saturday evening may require special accommodation. Please be sure to apply well in advance of your event so these logistics can be worked out.
  • The Catering Fund is not an allocation of money, but rather a line of credit.

Before making a catering request, consider the following:

  • How will you transport your order?  All catering is for pick-up only.  There are no exceptions. This means that you will need to provide a reliable means of transportation, especially for large orders. 
  • Where is your event located?  Consider whether your location has enough table space to hold your food and beverages, and/or a refrigerator or oven in which to store perishable foods.
  • What kind of event are you hosting?  Whether it lasts one hour or all day, consider whether your event will be relaxed, with people coming and going, or a more formal affair with a set mealtime.   
  • How many people will be attending?  A good rule of thumb, when it comes to catering, is to provide four to five items per person.